Harassment Prevention Training FAQs


Effective January 1, 2020, ALL Illinois employers MUST provide harassment prevention training to ALL EMPLOYEES every year pursuant to the Workplace Transparency Act. This training must initially take place some time between January 1, 2020 and December 31, 2020 and then every year thereafter. There is no requirement that an employer hold the training during a specific month.

HR Source is pleased to provide compliant harassment prevention training to help Illinois businesses meet these requirements!

Here are some answers to frequently asked questions. Please check back frequently, as we will update this page if/when any guidance becomes available from the Illinois Department of Human Rights.

1. When should employees be trained?

All employees, managers and non-managers, must receive training each calendar year beginning January 1, 2020.  

 

2. What if I provided training in 2019?

As of the date of this FAQ, we have not received any guidance from the IDHR regarding this issue. HR Source is offering a discount to employers who offered anti-harassment training to employees that was facilitated by HR Source during calendar year 2019.  

 

3. Which session should my employees attend?

If your employees have authority to hire, transfer, suspend, lay off, recall, promote, discharge, discipline, and handle grievances of other employees, by exercising independent judgment, they would likely be considered supervisors under Illinois law. You should also consider whether they are supervisors if they have authority to recommend these actions. If so, they should attend the supervisor session.

If they do not exercise any of these functions, they should attend the employee session.

 

4. Do I need to keep records that my employees were trained?

To track compliance, employers should keep documentation. As of the date of this FAQ, no recordkeeping requirements have been released. Therefore, we recommend that the employer be able to produce the following for any live, in-person training:

  • The name of the employee who received training.
  • The training type and date.
  • The attendance sign-in sheet.
  • A copy of all written or recorded materials that comprise the training.
  • The training provider’s name.

HR Source will retain this information for any training that it conducts for a member organization.

For any webinar provided training, we would recommend that you retain:

  • A copy of the completed certificate of training (or the name of the employee who received training).
  • The training type and date.
  • A copy of all written materials that comprise the training.
  • The training provider’s name.

HR Source will retain this information for any training that it conducts for a member organization.

 

5. What about employees who work for the organization, but are located out-of-state?

The requirement only applies to employees located in Illinois.

 

6. What about employees who come to work for us who were already received their annual training from another employer?

The Act does not specifically address this question. Remember that ultimately, it will be your responsibility to prove that the employee received the annual, compliant, anti-harassment training. If you feel comfortable relying on training that another employer provided, at the very least, require that an employee provided evidence (a certificate of attendance) that they attended the training for your (and their) file.

 

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Harassment Prevention Training
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